Description: |
Looking for an exciting new career? Join our team! The Geneva Foundation is a non-profit organization which promotes and supports military medicine. The Foundation has built relationships with highly skilled, exceptionally motivated, world-recognized researchers and medical professionals and hires top-quality staff. By joining The Geneva Foundation, you will have an exciting and stimulating career in which you will advance, “The Future of Military Medicine. Today.”
The role of the Administrative Assistant is to facilitate post-award programmatic and financial activities associated with grants applied for and awarded to The Geneva Foundation. |
Duties: |
•Assist GCM (Grants & Contracts Manager) to coordinate grant start-up activities:
-Create Statements of Work (SOW)/Cooperative Research and Development Agreement (CRADA), if needed
-Use contract template to draft subcontracts and independent contractor agreements (ICA) for GCM review and action
-Prepare and establish study accounts (i.e. Geneva job accounts)
•Receive and prepare initial Institutional Review Board (IRB) paperwork for GCM review and submission
•Become knowledgeable and ensures compliance with the DoDGAR, OMB and other applicable regulations and policies
•Assists in providing guidance to the P.I. and study team throughout the life of the grant
•Review all grant and contract requests, gather necessary documentation to process request for GCM review and disposition.
•Coordinates procurement and acquisition of equipment, materials, and travel and proffers for grants
•Update and oversee property log according to The Geneva Foundation’s SOPs and policies
•Updates and distributes the Grants Administration User’s Guide and Employee Handbook to keep the P.I. and project team members informed of pertinent policies
•Track and monitor on monthly basis all subcontracts and ICAs.
•Track and monitor Interim and Annual Progress Reports and continuing IRBs.
•Assist GCM and clients with grant and contract closeout procedures and activities.
•Maintains a current contact list of all personnel associated with Geneva’s grants programs
•Enters and maintain information into The Geneva Foundation’s database related to grant activities
•Maintains all correspondence related to post-award grant activities within the Foundation’s grants management files.
•Reviews and forwards monthly budgets and personnel burn spreadsheets to GCM, P.I.s and P.D.s
•Reviews all budget expenditures to ensure compliance with budget, P.I. approval, and to verify that purchase does not require prior approval
•Initiates accounts payables related to grant expenditures
•Facilitates final disposition of grant equipment and coordinates gifts to the medical facilities (with awarding agency’s approval)
•Assist in the monitoring and maintenance of grant budget, such as the reconciliation and tracking of payables and uncleared transactions.
•Assist GCM and GCD to ensure department revenue goals are achieved.
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Qualifications: |
•Bachelor’s degree required or equivilant work experience
•Grant administration experience preferred
•Health care or clinical research background and knowledge of military system preferred
•Demonstrated competence in oral and written communication
•Computer skills including knowledge of Microsoft Word, Excel, Access e-mail, and Internet. |
